The following is the policy of The Church Pension Fund and its affiliates1 (collectively, “Church Pension Group ” or “CPG”) for the use and sharing of personal information of our constituents.2
Updated June 18, 2018
- CPG is committed to respecting and safeguarding our constituents’ rights to privacy and to protecting their personal information, by which we mean information that is unique to an individual such as name, age, address, telephone number, email address or Social Security number.
- The benefits, products and services provided by CPG require that we use and share certain personal information in the ordinary course of conducting our businesses.
- CPG has implemented an information privacy and security program that seeks to provide the following:
- Protection and security of our constituents’ personal information by CPG and our vendors;
- Procedural safeguards designed to ensure appropriate access and use of personal information by CPG employees and our vendors;
- Employee training on CPG’s information privacy and security policies and procedures;
- Complaint and remediation mechanisms; and
- Enforcement of our privacy and security policies.
- The use and sharing of personal health information is subject to separate privacy policies and procedures, which are described in the HIPAA privacy notice.
Purposes of Processing
Certain uses and sharing of our constituents’ personal information are permitted as necessary for the performance of CPG’s contractual obligations to our constituents or to fulfill our legitimate interests in connection with our core mission. Such permitted purposes, use and sharing are as provided below.
- CPG may use and share our constituents’ personal information within our corporate group, with our vendors, such as benefit plan administrators and mailing houses, and with Episcopal entities, pursuant to our official plan documents, for the purpose of operating, administering, and delivering CPG benefits, products, and services to our constituents.
- CPG may publish clergy names, canonical residences, ordination dates, ordaining bishops, ecclesiastical work addresses, ecclesiastical work phone numbers, and ecclesiastical work email addresses (collectively, “Basic Clergy Data”) in the Episcopal Clerical Directory (in its print, CD-ROM, online, and other forms), which includes the Clergy List of The Episcopal Church (collectively, “ECD”) and the Episcopal Church Annual, and may also publish additional personal information in the ECD and/or Church Annual if the applicable cleric has given written permission as outlined below.
- CPG may share Basic Clergy Data as well as clergy age, gender, seminary attended, ordination date, diocese of employment, employing organization, employment start date, retirement date, home address, home phone number and home email address with the Domestic and Foreign Missionary Society (“DFMS”) and/or the cleric’s Diocesan Bishop or other Ecclesiastical authority for any communications made pursuant to the Canons or any other purpose consistent with the charitable mission of the Episcopal Church (“Church”).
- CPG may share Basic Clergy Data with other Episcopal entities subject to their adoption of data use agreements.
- CPG may share details regarding the passing of clergy or a clergy spouse, such as name, age, name of spouse and location and date of passing, for pastoral reasons.
- CPG may share information regarding a cleric’s compensation, pension and related benefits, including name of beneficiary, retirement date and monthly benefit, with such cleric’s Diocesan Bishop or other Ecclesiastical authority.
Marketing and Event Announcements
- In addition to the uses described above, in order to fulfill our legitimate interests in connection with our core mission, CPG may use our constituent’s personal information (including information that CPG purchases or otherwise obtains from third parties) for the purposes of marketing and providing education regarding our benefits, products and services and for announcements about CPG or Church events in accordance with the following rules:
- In certain circumstances, Constituents may have the right to request that we stop processing their personal data and/or stop sending them direct marketing communications by contacting CPG by email or mail at the address listed below;
- For marketing or event announcements, Constituents’ personal information will be shared only within the CPG corporate group, with other Episcopal entities or with third parties that provide services to CPG, but such third parties, other than social media platforms that receive e-mails from CPG, will have no independent rights to use or disclose such personal information except for purposes that are consistent with our chartable mission and approved by CPG; and
- Marketing emails will comply with applicable laws, including, but not limited to, CAN-SPAM.
Permission to Publish Other Information in ECD
- CPG may publish additional clergy personal information (i.e., in addition to Basic Clergy Data) with the written permission of the applicable cleric, including by means of the ECD clergy information update form and the Recorder of Ordinations clergy information request form.
- All permissions under this section are subject to reasonable rights of revocation.
Other Permitted Uses
- CPG may use or share our constituents’ personal information to the extent required or permitted by applicable federal, state, or other laws and regulations, as required by canon law or regulations or as requested by courts, government authorities or agencies.
- CPG may share personal information to prevent or lessen a serious and imminent threat to a person or the public, when such disclosure is made to someone we believe can prevent or lessen the threat (including the target of the threat).
- CPG collects information from visitors to our website. For CPG’s Website Privacy Statement, see http://www.cpg.org/website-statement.
- CPG may track whether individuals who receive emails from CPG have received and/or opened such emails.
- Other permitted uses may be specified in the privacy section of the CPG website, which can be found at http://www.cpg.org/privacy.
European Privacy Rights
Constituents in the European Economic Area and certain other territories may have certain rights under applicable data protection law:
- You may have the right to request access to the personal data we hold about you, to have inaccurate or incomplete data rectified, or to have personal data we hold about you erased in certain circumstances.
- You may have the right to request that we restrict processing of your personal data in certain circumstances.
- In certain circumstances, you may have the right to request that we stop processing your personal data and/or stop sending you direct marketing communications.
- In certain circumstances, you may have the right to be provided with your personal data in a structured, machine readable and commonly used format or to request that we transfer the personal data to another data controller.
To exercise your rights, you may contact us as found in the ‘Contact Us’ section below. Additionally, you have the right to lodge a complaint with the supervisory authority. For more information, please contact your local data protection authority.
Prohibited Uses of Personal Information
CPG will not sell our constituents’ personal information to any third parties, although the ECD and Episcopal Church Annual, which include certain personal information as described above, may be sold to third parties with consents as described above.
Changes to this Policy
CPG may retain your personal data as long as necessary to complete a transaction you requested, or to maintain historical records for business purposes, in accordance with applicable law.
- Email: firstname.lastname@example.org
- Writing: Church Pension Group, Attention: Privacy Officer, c/o Legal Department, 19 East 34th Street, New York, NY 10016
Last Revised: June 18, 2018
1 Affiliates of The Church Pension Fund include Church Life Insurance Corporation, The Church Insurance Agency Corporation, The Church Insurance Company, The Church Insurance Company of Vermont, The Church Insurance Company of New York, Church Publishing Incorporated, and Church Pension Group Services Corporation (doing business as, The Episcopal Church Medical Trust).