The IRS requires that employee contributions be sent within a reasonable period of time after they are withheld from an employee’s pay. (Depending on how your institution handles payroll, a reasonable period of time may be up to 15 business days following the month in which the contributions are withheld.) Employer contributions are typically sent at the same time.

If contributions are not sent in a timely manner, your institution will be responsible for making up any investment gains that the employees would have earned on those contributions had they been remitted on time. Request a gain/loss calculation if your institution has been delinquent for more than 30 days:

1. Submit the request in writing and itemize out the following information:
   • Date the contribution should have been facilitated
   • Scheduled employee contribution (weekly, monthly, etc.)
   • Scheduled employer contribution (weekly, monthly, etc.)
2. Send your request to Client Services via:
   • Email: admin-assist@cpg.org
   • Fax: (877) 432-9274
   • Mail: The Church Pension Fund
     Attn: Client Services
     19 East 34th Street
     New York, NY 10016
3. Once the gain/loss is completed, your institution is required to submit contributions within 3-5 business days

You can make up payments one of two ways:

1. Submit a separate payment for the missed contribution (recommended), or
2. Combine the current amount and missed amount in the same contribution file (but then remember to change the contribution amounts in PSW for the next payment)

Note: Please refer to the Contribution Deadlines above to determine if a gain/loss analysis is required.

Note: Before adding a new participant, please ensure you have adopted the plan. To learn more about the adoption process call Client Services at (855) 215-5990 Monday – Friday, 8:30AM – 8:00PM, excluding holidays.

To add a new participant:

1. Access My Admin Portal (MAP) to enroll participants. For your institution’s records, please be sure to retain documents signed by your employees authorizing payroll deductions. If you do not have access to MAP, you may submit an Employee Application for Membership Form.
   • The effective date will be the first of the month after all enrollment information is received by CPG
2. Fidelity will send an enrollment confirmation letter to the employee with resources and tools to get started
3. CPG will send you an enrollment confirmation letter

Note: After the enrollment has been processed, the employee will appear in SCP or PSW.

Please update compensation through My Admin Portal (MAP), or you may submit an Employment Change Form.

To terminate a participant’s enrollment in a plan (inactive, termination (of employment), retirement, disability, death):

• Change the employee's status through My Admin Portal (MAP), or you may submit an Employment Change Form
• Employers must complete the step above in order to have an employee removed from SCP or PSW
• Before terminating employment for the participant in MAP, make sure all due payments to Fidelity have been made

Please submit a letter indicating an overpayment on a participant’s account (Mistake of Fact) or a correction to contribution postings (Letter of Direction). The request must include the following information:

1. Date the error occurred
2. Dollar amount
3. Participant’s name and last 4 digits of the Social Security number
4. If the request submitted pertains to a correction to contribution postings, provide a detailed explanation of how the payments should have been posted

Send your request to Client Services via:

• Email: admin-assist@cpg.org
• Fax: (877) 432-9274
• Mail: The Church Pension Fund
  Attn: Client Services
  19 East 34th Street
  New York, NY 10016

Note: Requests are generally processed within 10 business days from the day of receipt.

An employee can change the amount of his or her contribution in one of two ways:

• Log on to his or her individual account via the Fidelity website
• Call Fidelity at (877) 208-0092

Note: Employees should also notify the employer of any deferral changes after they notify Fidelity

This is a self-billing system. As the employer, you can control the frequency of submitting contributions to Fidelity and can change your billing frequency at will and without notification as long as it is within IRS guidelines.

To change the base and match contributions, an employer must complete an amended Defined Contribution Plan Adoption Agreement or RSVP Adoption Agreement. Approval of your changes will be subject to plan guidelines.